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For DJs, bands, solo musicians, and the small AV outfits that work with them.

Before the first song. After the last one.

That's the part of the job Clientry handles. The inquiry and the date check, the booking, the performers and crew, the quote and the invoice, the runsheet and job sheets, the payouts and super, and the BAS at the end of the quarter.

A CRM manages customers. Clientry manages customers and the performers, venues, gear and paperwork around them, in one place. Change something once and every part of the job sees it. That's the x in xRM.

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It isn't open yet. Leave a name and an email and we'll tell you when the beta's ready.

What it replaces

Each of these kept its own copy of the client's name, the date and the fee. In Clientry they're one fact, shown wherever it's needed.

A contact managerLeads and Contacts, each with its own timeline
A quoting and invoicing toolAccounting: quotes, invoices, receipts, part payments, refunds
A bookkeeping packageDouble-entry books, the BAS worksheet, bank reconciliation, super
A spreadsheet of performersVendors, each with a rate card, insurance, paperwork, availability and payouts
A website form builderForms, plus the built-in inquiry form for your site
A shared calendarCalendar, fed by bookings, events, holds, invoices and tasks
A mail client and an SMS appComms: every email, text and chat, filed against the person
A to-do listTasks and reminders, linked to the job they're about
Logins on other platformsYour own client, performer, crew and venue portals
Letterhead in a word processorDocument design, for every email, quote, invoice and printed sheet

Run sheet

One wedding, from the website form to the BAS. Every line below happens in Clientry, on the same records.

Client
Sam & Riley
Venue
The Boathouse
Date
Sat 13 March
On the night
DJ, sax, 1 AV tech
  1. Tue 9:12pm

    An inquiry comes through the form on your website. It lands in Leads as a New Inquiry, the venue goes on your venue list, and your phone buzzes. Not in your inbox.

    You
  2. Wed 8:30am

    Check Availability shows what's already on that date. Only you can release it. Accept, and the client gets your Available email with a link to their event details, and a hold goes on the calendar.

    Client
  3. Thu

    They fill in the event details: guests, hours, rooms, gear. The lead moves to READY by itself.

    Client
  4. Thu

    You convert the lead to a contact. Their client portal is granted there and then, and you open a booking. Nobody retypes anything.

    You
  5. Fri

    Performers go into the slots and get availability checks. They answer in their own portal.

    Players
  6. Mon

    The quote comes from your Items, laid out in your own document design, and goes to the client's portal. They approve it there.

    Client
  7. Next week

    The invoice is raised from the approved quote. The deposit comes in by bank transfer and you confirm it. After any cooling-off period, you confirm the booking and the event is created.

    Client, you
  8. Week of

    Runsheet, performer briefings and job sheets go out. Crew see the times and the venue in their portal. The venue's tech contact sees the AV spec.

    Everyone
  9. Sat 4:30pm

    Load in. Soundcheck. First dance at 8:15. Bump out at 11:45. This bit's still your job.

    You
  10. Sun

    The booking moves to Booking Completed on its own, with a checklist: thank-you sent, review requested, each performer paid, final invoice settled. Players upload their invoices through their portal, and super is tracked as you pay.

    You, players
  11. Two weeks on

    With the checklist done, the booking files itself away. Nothing is deleted.

    Nobody
  12. End of quarter

    Import your bank statement CSV and reconcile it. The BAS worksheet already has G1, 1A and 1B, because every invoice went through the books as it happened. No shoebox.

    You, your accountant

Names and times are made up. The steps are how Clientry runs a booking.

Everyone gets their own window

Each person sees only their part of the job, read from the same records you work in. When they approve, answer or upload something, it lands on the booking and rings your bell.

Your clients

Their quotes, invoices, payments and documents. Once it's confirmed, their event: the song request form and a chat with you.

Performers and suppliers

Availability checks to answer, offers to accept or counter, job sheets, messages, a ledger of their invoices, and a profile for their PLI, riders and repertoire.

Crew

For AV and event crew who aren't on your vendor list: the performers, times, tech, venue, docs and chat for the events they're rostered on.

The venue's tech contact

The AV spec for events at that venue, and nothing else.

Links you control. Revoke, rotate or put an expiry on any portal link. A revoked link stops working straight away, even the copy sitting in someone's inbox.

Fees never go in a text. A performer's text says there's an offer waiting. The figure is only in their portal.

It does the books

Every quote, invoice, receipt and payout posts to double-entry books as it happens. Import your bank's CSV and reconcile it. The BAS worksheet covers G1, 1A and 1B. Each document is stamped with the GST rate and mode it was written under, so a settings change never rewrites what you've already been paid. Super is worked out per performer; you pay it through your clearing house and mark it remitted.

INV-1042 · Sam & Riley13 Mar
Accounts receivable3,300.00
Performance income3,000.00
GST collected300.00

What it doesn't do

Better you hear it now than after you've moved everything across.

No card payments, for now. Clients pay by bank transfer.

No bank feeds. You import your statement as a CSV.

No link to the ATO. The BAS worksheet gives you the figures. You lodge. Anything more, export the ledger for your accountant.

No newsletters. It sends quotes, invoices, offers and reminders. That's all.

Replies land in your own inbox. What you send is filed in Clientry. What comes back arrives in your usual mail app.

Not on a phone screen. The full app needs a laptop, desktop or a tablet on its side. Your phone gets the Remote.

No AI.

Australia only. GST and BAS are built in. Other tax systems aren't.

On your phone

Your phone gets the Remote: a portrait app, behind a PIN, for the decisions you make away from the desk. Answer a new inquiry. Confirm a booking. Answer a performer's counter-offer. Receipt a payment. Reply to a message.

Same records, same buttons. Do it on the phone and the laptop already knows. Push notifications tell you when something needs you.

How it behaves

Nothing sends until you say so. Every email and text goes through one switch, and it starts off.

It suggests, you decide. Only you release a date. Chasers wait for you to press a button.

Archive, not delete. Declined leads and cancelled bookings are put away, not destroyed, and can come back.

One fact, kept once. The date on the job sheet and the fee in the books are the same record.

It starts empty. No demo clients and nobody else's data. You build it from your own.

Alerts stay in the app. It never emails you about your own business.

We built Clientry while running events ourselves, on real bookings. Everything on this page is in it today.

What's in it

Dashboard. Calendar, Comms, Tasks. Leads, Contacts, Vendors. Bookings, Events, Accounting, Review, Archive. Venues, Documents, Items, AV Tech. Onboarding, Forms, Document design, Portals, Settings. The Remote for your phone, and one search box across all of it. Sync between your devices that keeps both changes when two of them edit at once.

Put your name down

No price yet, no trial, no sign-up. One receipt email now, and another when the beta opens.